Important information about the Weybridge landscaping contract and related services

During the growing season this year, Weybridge residents may have noticed special requests for landscaping — which we collected in Landscaping Questionnaires over the winter — have not been consistently honored. Our Landscape Co-Chairs Cate Monks and Karen Vincent recently investigated and discovered why.

Our property manager, Kevin, is no longer with BrightView. So we attended a meeting with our BrightView area and account managers to ask why our special requests have not been consistently fulfilled. They expressed surprise that individual homeowner requests had been accepted in the first place or even honored over the last few years.

Our contract

It turns out the contract does not include per-property custom services, and our former contact Kevin was not authorized to agree to any such requests.

The contract with BrightView calls for a variety of services for Weybridge properties — mowing, leaf pickup, chemical applications, aerating, pruning, and so forth. But the services are designed to be universal across all properties. From BrightView’s perspective, Weybridge is one large customer, not 80 individual customers.

This explains why we’ve been able to maintain such low quarterly dues for so many years — in some cases half the cost of nearby properties — the services are provided at scale. When asked what it would cost for BrightView to honor per-property landscaping requests, they estimated the contract would at least double in price.

How did this happen?

We’re not entirely sure how we got here, but it appears to be a good-faith misunderstanding, where BrightView’s representative (Kevin) offered assurances in a “gentleman’s agreement” to provide the additional services, but the underlying contract was not modified to include the additional work. The agreements made in person were not backed up by the contract language — and we simply missed it. Meanwhile, Kevin appeared to be able to maintain some level of custom services over the past few years… right up until the pandemic, when staffing problems hit BrightView and other “front line” service companies.

We understand this is a disappointment to all residents that asked for special landscaping adjustments, and we apologize for the misunderstanding. But we hope you’ll consider the upside of a low-cost dues approach with fairly good landscaping results most of the time (albeit with occasional mistakes).

Looking ahead / Collecting feedback

At this point, the BrightView landscaping contract covers the rest of 2022 and runs through 2023 and 2024. The Weybridge Board would like resident feedback on what — if any — changes residents would like to explore in terms of the contract, with the understanding that contract termination or expansion would incur additional costs that would return to residents in the form of higher dues.

You can email our Landscaping volunteers Cate Monks and Karen Vincent at weybridgelandscape@gmail.com or you can post a message via our Contact Us page on the website.

We have only one request. Please keep in mind Board members and other volunteers are not compensated in any way for our time and we are your literal neighbors, so civility is appreciated.

Thank you, and we’re curious to hear your ideas.

A note from our new Weybridge Ladies organizer Sandy Gould

CORRECTION TO PRIOR POST: In the Weybridge Ladies post earlier today, we included an incorrect phone number. Please note Sandy Gould’s correct phone number: 614-205-8834. We apologize for the confusion and have updated the website.

Hello Weybridge Ladies!

As many of you may know, Sharon Foster will no longer be organizing the monthly meals for the Weybridge Women, after many years of service. I have volunteered and will be the point person going forward.

A little background on me: I moved to Weybridge in May 2022 with my dog, Gracie, and I love this community! After raising my daughters in Muirfield years ago while running a business, I decided to get my license in real estate and now work with Howard Hanna. I am also a notary, volunteer at the Dublin Pantry, and do my best to give back when I can.

I hope you’ll join me and other neighbors this Thursday evening at the first gathering I’m organizing. We’ll be doing dinner at Matt the Miller’s Tavern at 6:00pm. You can learn more about it here or you can always check out the Weybridge Calendar to see all upcoming events. Please RSVP no later than Wednesday. Contact me anytime:

ziegles@hotmail.com
614-205-8834 mobile

I appreciate your time and look forward to meeting/hearing from you!
–Sandy

Annual Weybridge Meeting: Tue, Oct 11 @ 7:00 pm

The annual meeting of Weybridge Homeowners Association, Inc. is scheduled for Tuesday, October 11 starting at 7:00 p.m., held at the Country Club at Muirfield Village. All residents are invited and encouraged to attend. Here’s the address:

8715 Muirfield Dr
Dublin, OH 43017 (Map)

The current Board of Trustees will conduct the annual meeting, starting at 7:00 p.m. There will be live reports from the President, Treasurer, Landscaping, and more.

Prior to the meeting, starting at 6:30 p.m., residents can enjoy light appetizers and access a cash bar.

Weybridge Ladies: Join us for DINNER this Thu, Sep 15

CORRECTION: The original post included an incorrect phone number for Sandy. The correct number is now attached — 614-205-8834.

Thanks to our new volunteer organizer Sandy Gould, our September gathering is ready to go!

This month our Weybridge Ladies are gathering for dinner (not lunch) and friendly conversation at 6:00 p.m. on Thursday, September 15 at Matt the Miller’s Tavern in the “Perimeter” area of Dublin. Here’s the address:

6725 Muirfield-Avery Rd
Dublin, OH 43016 (Map)

We hope to see you there! If you do plan to attend, please RSVP as noted below.

Do you plan to attend? Our new volunteer organizer Sandy Gould needs to know the attendee count as soon as possible, so please contact her with your plans to attend no later than 12 noon on Wednesday, September 14. Please contact Sandy at 614-205-8834 or via email at ziegles@hotmail.com.

Need a ride? Sandy can also help with coordinating rides.

Weybridge lawn chemical treatment expected Mon, Aug 15

Late last week we were notified by BrightView of a lawn chemical application coming tomorrow — Monday, August 15. They did not specify what chemicals these would be, but a year ago at this time it was a “turf treatment” service.

While this is short notice, if you have areas of your lawn you do not want fertilized or sprayed, you can place lawn flags to mark areas that are off-limits.

For areas that are sprayed and fertilized, homeowners with pets or children are advised to keep them off the lawn for at least 24 hours after the chemicals are applied.